your ACT! together #2
Last time I discussed how to ensure that in the event of a
loss of your database you won't be left wanting for your information.
This ACT! Tip of the Week discusses steps towards keeping
the dreaded "Blue Screen of Death" and other error
messages from ruining your day. However, there are no guarantees
implied here as these phenomena have been described (tongue
firmly in cheek) as "features" from the Evil Empire.
and Reindexing" your database is another database maintenance
function that needs to be attended to regularly. While it
is not necessary to compress and reindex your database daily,
or even weekly, the larger the database the more frequently
this function should be performed. Compressing and reindexing
will keep your database running optimally and keep the program's
overall performance from slowing down. It also goes a long
way towards preventing your computer from hanging or crashing
while running ACT!
the "Compress and Reindex" function from the "File"
pull down menu by selecting "Administration" then
"Database Maintenance". Act! 2000 users need to
make sure that the "Compress Database" box is checked
when the dialog box appears, and then hit the "Reindex"
button. Act! 4.0 users check the "Compress & Reindex"
box and then the "OK" button. Act! 2000 users can
also set a reminder in this dialog box before compressing
a reminder will expedite the maintenance process. If you have
not set a reminder, pulling down the "File" menu
and selecting "Set Reminders" will allow ACT! 2000
users to set one. From the dialog box choose the appropriate
task (Database Maintenance) and a number of days (7 - 14 days
is recommended) between reminders. ACT! 4.0 users will need
to use their PBD (Portable Biological Database) to set this
reminder as ACT! 4.0 does not have this feature.